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362 N. Third Avenue
Stayton, OR 97383
(503) 769-3425

Planning Commissioners

Ralph Lewis, Chair                   Larry McKinley                   Dixie Ellard

Heidi Hazel                              Richard Lewis                                             Vacant, Student Position

  

Planning Commission - Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 

 

Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.

 

The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.  The next meeting of the Planning Commission will be on Tuesday, May 31, 2022, due to the Memorial Day Holiday. The agenda includes the continuance of the public hearing on an application for site plan review for a 72-unit multifamily development on N Third Ave; a public hearing on applications for Comprehensive Plan map and Zoning map amendment from Kardboard Box LLC; a public hearing on an application for a variance for the multifamily development on N Third Ave; and a public hearing on an application for a variance for a commercial building at the corner of N Third Ave and E Water St.

 

The deadline for submitting applications for the June 27 meeting will be Friday, June 3.

 

The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.

 

Agendas for the most recent six months are available below.   Note there were no meeting in December.  For older documents, visit our Google Drive.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."

 

More information on public hearings on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please visit our Google Drive.  Please note that there was no meeting in July or August.

 

When all of the technology is functioning properly, video of the Planning Commission meeting is available on Youtube.  There were technical difficulties with the September meeting and a video is not available.  See videos of the following meetings:

 

January 31 2022

June 2021

 
 
Public Hearing Notices
 
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below. 

 

 
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.

 

More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page. 

 

On April 25, the Planning Commission held a public hearing on applications for a Comprehensive Plan amendment and Zoning Map amendment from Immaculate Conception Catholic Church for the property at 715 E Jefferson St.  The property is currently designated Residential by the Comprehensive Plan and zoned Medium Density Residential.  The applications request the property be designated Public and zoned Public/Semi-Public.  Following their public hearing the Planning Commission recommended that the City Council approve the applications.  The City Council will hold a public hearing on the applications on May 16.

 

On April 25, the Planning Commission held a public hearing on applications for Site Plan Review and for Minor Modification of a previously approved subdivision from Green Light Development-Home First LLC for unaddressed property on N Third Ave.  The property is located between MAPS Credit Union and the Elmcroft assisted living facility.  The property is zoned High Density Residential.  The Site Plan Review application is for a 72-unit multifamily dwelling complex.  The Minor Modification application is to remove a Public Utility Easement from the plat for the Sylvan Springs subdivision, platted in 1999.  the hearing has been continued until May 31.

 

On May 31, the Planning Commission will hold a public hearing on applications for a Comprehensive Plan amendment and Zoning Map amendment from Kardboard Box LLC for the property at 381 E Marion St.  The property is currently designated Downtown by the Comprehensive Plan and zoned Downtown Residential Mixed Use.  The applications request the property be designated Residential and zoned Medium Density Residential.  

 

On May 31, the Planning Commission will hold a public hearing on an application for a variance from Green Light Development-Home First LLC for unaddressed property on N Third Ave.  The property is located between MAPS Credit Union and the Elmcroft assisted living facility.  The property is zoned High Density Residential.  The applicant also has an application for Site Plan Review for a 72-unit multifamily dwelling complex.   The variance application is to allow one of the apartment buildings to not have a prominent entrance on the side of the building that faces a street.  

 

On May 31, the Planning Commission will hold a public hearing on an applications for a Comprehensive Plan amendment and Zoning Map amendment from Kardboard Box LLC for the property at 105 N Third Ave.  The property is zoned Downtown Commercial Mixed Use.  The variance application is to allow a building with a roof pitch of less than 6/12.  

 

The public hearing originally scheduled for March 29, 2021 on a proposal for updating the City's Residential zoning has been postponed.   For more information about the proposed changes see the Residential Zoning Update page.

COVID-19 Temporary Public Meeting Rules


Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.


  • The City Council and the Planning Commissioners will be participating remotely over the internet.  The audience and other participants will be able to watch the proceedings live on YouTube.


  • Those wishing to submit testimony are encouraged to do so in by email or by phone.  Contact the Planning & Development Director for details on how to participate.

The Planning Commission has initiated a review of the City’s residential zoning requirements and proposed substantial amendments to these requirements.  Currently, the residential zoning in Stayton establishes minimum lot size and lot width requirements in each residential zone and establishes a maximum residential density standard for each zone.  The proposed amendments would replace the minimum lot size-based regulations with density-based regulations, allowing a range of acceptable densities for each zone.  There is no change in the maximum density allowed in the Low Density Residential (LD) and Medium Density Residential (MD) zones, however minimum density standards are established.  Also, a maximum density standard is established in the High Density Residential (HD) zone, where there is none currently.

 

The Planning Commission has initiated these Code amendments in order to modernize the Code, to provide a greater degree of flexibility in the design of residential developments, to permit and encourage more affordable housing, to better meet the residential density targets of the Marion County comprehensive plan, and to bring the Code into compliance with recent changes to State Law.  For more information about the proposed changes see the Residential Zoning Update page.

 

In summary, the proposed amendments would:

 

  • Eliminate the minimum lot size requirements in the LD, MD, and HD Residential zones and replace them with minimum and maximum density standards.  In the LD Residential Zone new development will be required to be between 3.5 and 6 units per acre.  The maximum density currently permitted in the LD zone is 6 units per acre.  In the MD Residential Zone new development will be required to be between 6 and 12 units per acre.  The maximum density currently permitted in the MD zone is 12 units per acre. In the HD Residential zone new development will be required to be between 13 and 24 units per acre. The minimum density currently permitted in the HD zone is 13 units per acre, with no maximum.

 

  • Reduce the minimum lot width requirements.  In the LD zone, the minimum lot width is reduced from 80 feet to 60 feet.  In the MD zone, the minimum lot width is reduced from 70 feet to 50 feet.  In the HD zone, the minimum lot width is reduced from 60 feet to 40 feet.

 

  • Allow single family attached dwellings in the LD and MD zones.

 

  • Allow more than one single family detached dwelling on a parcel, provided the density standard is met and the frontage is increased.

 

  • Allow smaller single family dwellings in the MD and HD zone.  Currently all single family dwellings must be at least 1,000 square feet.  The amendment would allow a home of 900 square feet in the MD zone and 750 square feet in the HD zone.

 

  • Allow “Cottage Cluster” developments to provide flexibility in design and greater affordability by allowing smaller housing units designed around a central courtyard with requirements for common open space, private open space, site design, architectural and property maintenance.

 

  • Amend the Accessory Dwelling Unit standards to comply with recent changes to state law. State law now says that the City’s standards for ADUs may not require owner-occupancy or additional off-street parking.

 

  • Require a garage to be set back a minimum of four feet behind the front wall of the house, so that the overhead door is not the primary architectural feature facing the street.

 

  • Make a number of amendments to the subdivision approval standards to reflect the changes outlined above, to update the submission and approval procedures, and the requirements for open space and public use areas.

 

The link below provides the Sixth Draft of the proposed amendments as will be reviewed at the public hearing.  A staff report and draft order will be posted once they are written.  To learn more about the proposed amendments and to see the staff reports and presentations considered by the Planning Commission as they discussed the proposed amendments, see see the Residential Zoning Update page.

Immaculate Conception Catholic Church has submitted applications for a Comprehensive Plan amendment and Zoning Map amendment for the property at 715 E Jefferson St.  The property is currently designated Residential by the Comprehensive Plan and zoned Medium Density Residential.  The applications request the property be designated Public and zoned Public/Semi-Public.

 

The Planning Commission held a public hearing on the applications on April 25.  The City Council will hold a public hearing on the applications on May 16.  The links below provide the application materials provided by the applicant, review comments from the City's transportation planning consultant, the staff report for the Planning Commission hearing, the Planning Commission order, the staff report for the City Council hearing, and a draft ordinance for consideration by the City Council.

Green Light Development-Home First LLC has submitted applications for Site Plan Review and for Minor Modification of a previously approved subdivision for unaddressed property on N Third Ave.  The property is located between MAPS Credit Union and the Elmcroft assisted living facility, with frontage on both N Third Ave and on Cascade Highway.  The property is zoned High Density Residential.  The Site Plan Review application is for a 72-unit multifamily dwelling complex.  The Minor Modification application is to remove a Public Utility Easement from the plat for the Sylvan Springs subdivision, platted in 1999.

The Planning Commission's public hearing was held on April 25.  The Planning Commission continued the hearing until May 31.  The links below provide access to the application and the materials submitted by the applicant, review comments received, the staff report and a draft order for consideration by the Planning Commission.

Kardboard Box LLC has submitted applications for a Comprehensive Plan amendment and Zoning Map amendment for the property at 381 E Marion St.  The property is currently designated Downtown by the Comprehensive Plan and zoned Downtown Residential Mixed Use.  The applications request the property be designated Residential and zoned Medium Density Residential.

 

The Planning Commission will hold a public hearing on the applications on May 31.  The links below provide the application materials provided by the applicant.  Review comments, the staff report for the Planning Commission hearing, and a draft  for consideration by the Planning Commission will be posted once written, no later than 7 days before the hearing.

 

Following the hearing, the Planning Commission will be making a recommendation to the City Council, who will hold their own hearing before making a decision on the applications.

Green Light-Home First LLC has submitted an application for a variance from one of the architectural design requirements for their multifamily development on N Third Ave.  Section 17.20.190.2.c.2) requires new attached residential structure to have at least one primary building entrance facing an adjoining street.  One of the proposed buildings in their multifamily development does not meet this standard (see the tab above for their site plan review application, with site plans).  The variance request is to allow buildings without a primary building entrance facing the street.

 

The Planning Commission will hold a public hearing on the application on May 31.  The links below provide the application materials submitted by the applicant.  The staff report and a draft order for consideration by the Planning Commission will be added once they are written, no later than seven days before the hearing.

Kardboard Box LLC has submitted an application for a variance from one of the architectural design requirements for their commercial development at 105 N Third Ave.  Section 17.20.220.3.k.2) requires new buildings to have a roof pitch of between 6/12 and 12/12 or have a cornice or parapet.  The proposed building does not meet this standard.  The variance request is to a building with a roof pitch of less than 6/12 without a parapet or cornice.

 

The Planning Commission will hold a public hearing on the application on May 31.  The links below provide the application materials submitted by the applicant.  The staff report and a draft order for consideration by the Planning Commission will be added once they are written, no later than seven days before the hearing.

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