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362 N. Third Avenue
Stayton, OR 97383
(503) 769-3425

Planning Commissioners

Ralph Lewis, Chair                   Larry McKinley                   Dixie Ellard

Amy Watts Richard Lewis                                             Vacant, Student Position

  

Planning Commission - Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 

 

Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.

 

The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.  The next meeting of the Planning Commission will be on Monday, March 27, 2023.  The agenda includes a public hearing on proposed Code amendments to bring the Code into compliance with recent changes to state law regarding the standards for manufactured housing units and a public hearing on applications for a Comprehensive Plan Map amendment and an Official Zoning Map amendment.

 

The deadline for submitting applications for the April meeting will be Friday, March 31.

 

The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.

 

Agendas for the most recent six months are available below.  There was no meeting in September or October, due to a lack of agenda items, and no meeting in December because of the holidays.  For older documents, visit our Google Drive.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."

 

More information on public hearings on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please visit our Google Drive

 

When all of the technology is functioning properly, video of the Planning Commission meeting is available on Youtube.  There were technical difficulties with the February, March, April and June meetings and a video is not available.  See videos of the following meetings:

May 31 2022

January 31 2022

  
 
Public Hearing Notices
 
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below. 
 

 

When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.

 

On March 27, the Planning Commission will hold a public hearing on amendments to the Land Use and Development Code regarding standards for manufactured housing and mobile home parks.

 

On March 27, the Planning Commission will hold a public hearing on applications for a Comprehensive Plan Map amendment and an Official Zone Map amendment for the property at 190 E Pine St.

 

More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page. 

 

The public hearing originally scheduled for March 29, 2021 on a proposal for updating the City's Residential zoning has been postponed.   For more information about the proposed changes see the Residential Zoning Update page.

COVID-19 Temporary Public Meeting Rules


Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.


  • The City Council and the Planning Commissioners will be participating remotely over the internet.  The audience and other participants will be able to watch the proceedings live on YouTube.


  • Those wishing to submit testimony are encouraged to do so in by email or by phone.  Contact the Planning & Development Director for details on how to participate.

Dark Horse Enterprises LLC has submitted applications for a Comprehensive Plan Map amendment and an Official Zone Map amendment for the property at 190 E Main St.  This property is at the corner of E Pine St and N Second Ave.   The applications request that the Comprehensive Plan Map designation be changed from Residential to Commercial and the Zoning be changed from Medium Density Residential to Commercial General.  The applications have been submitted in anticipation of a future application for site plan review for the expansion of the veterinary clinic at 181 E Hollister St.

 

The Planning Commission will hold a public hearing on these applications on March 27.  Following the public hearing, the Planning Commission will consider an order making a recommendation to the City Council.  The City Council will hold a second public hearing on the applications, most likely on May 15, prior to rendering a final decision on the applications.

 

The links below provide the applications, the applicant's narrative addressing the approval criteria and the Transportation Planning Rule analysis.  Also available below are the review comments from the City's consultants, a staff report and draft order.

HB 4064 (2022), as enacted by the Oregon Legislative Assembly, prohibits local governments from applying standards for manufactured housing that do not apply to site-built housing.  Stayton needs to amend its Code in order to come into compliance with state law.  Statutes also prohibits a local government from requiring a minimum area for a mobile home park of more than one acre.  Stayton's Code currently requires a minimum of 5 acres for a mobile home park.

 

The Planning Commission discussed the potential amendments to bring the Code into compliance with state law on February 27 and made some changes from the original suggestions provided by Staff.  The links below provide the staff report and the first draft of suggested amendments for consideration by the Planning Commission, and the proposed amendments to be discussed at the public hearing.  The Planning Commission's hearing on the amendments will be on March 27.  Following the public hearing, the Planning Commission will decide whether to forward the amendments to the City Council.   The City Council will hold a second public hearing, most likely on April 17, prior to deciding whether to enact the amendments.

The Planning Commission has initiated a review of the City’s residential zoning requirements and proposed substantial amendments to these requirements.  Currently, the residential zoning in Stayton establishes minimum lot size and lot width requirements in each residential zone and establishes a maximum residential density standard for each zone.  The proposed amendments would replace the minimum lot size-based regulations with density-based regulations, allowing a range of acceptable densities for each zone.  There is no change in the maximum density allowed in the Low Density Residential (LD) and Medium Density Residential (MD) zones, however minimum density standards are established.  Also, a maximum density standard is established in the High Density Residential (HD) zone, where there is none currently.

 

The Planning Commission has initiated these Code amendments in order to modernize the Code, to provide a greater degree of flexibility in the design of residential developments, to permit and encourage more affordable housing, to better meet the residential density targets of the Marion County comprehensive plan, and to bring the Code into compliance with recent changes to State Law.  For more information about the proposed changes see the Residential Zoning Update page.

 

In summary, the proposed amendments would:

 

  • Eliminate the minimum lot size requirements in the LD, MD, and HD Residential zones and replace them with minimum and maximum density standards.  In the LD Residential Zone new development will be required to be between 3.5 and 6 units per acre.  The maximum density currently permitted in the LD zone is 6 units per acre.  In the MD Residential Zone new development will be required to be between 6 and 12 units per acre.  The maximum density currently permitted in the MD zone is 12 units per acre. In the HD Residential zone new development will be required to be between 13 and 24 units per acre. The minimum density currently permitted in the HD zone is 13 units per acre, with no maximum.

 

  • Reduce the minimum lot width requirements.  In the LD zone, the minimum lot width is reduced from 80 feet to 60 feet.  In the MD zone, the minimum lot width is reduced from 70 feet to 50 feet.  In the HD zone, the minimum lot width is reduced from 60 feet to 40 feet.

 

  • Allow single family attached dwellings in the LD and MD zones.

 

  • Allow more than one single family detached dwelling on a parcel, provided the density standard is met and the frontage is increased.

 

  • Allow smaller single family dwellings in the MD and HD zone.  Currently all single family dwellings must be at least 1,000 square feet.  The amendment would allow a home of 900 square feet in the MD zone and 750 square feet in the HD zone.

 

  • Allow “Cottage Cluster” developments to provide flexibility in design and greater affordability by allowing smaller housing units designed around a central courtyard with requirements for common open space, private open space, site design, architectural and property maintenance.

 

  • Amend the Accessory Dwelling Unit standards to comply with recent changes to state law. State law now says that the City’s standards for ADUs may not require owner-occupancy or additional off-street parking.

 

  • Require a garage to be set back a minimum of four feet behind the front wall of the house, so that the overhead door is not the primary architectural feature facing the street.

 

  • Make a number of amendments to the subdivision approval standards to reflect the changes outlined above, to update the submission and approval procedures, and the requirements for open space and public use areas.

 

The link below provides the Sixth Draft of the proposed amendments as will be reviewed at the public hearing.  A staff report and draft order will be posted once they are written.  To learn more about the proposed amendments and to see the staff reports and presentations considered by the Planning Commission as they discussed the proposed amendments, see see the Residential Zoning Update page.

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