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Stayton, OR 97383
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Planning Commission -

Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 

 

Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.

 

The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month (due to the Memorial Day holiday the May meeting will be on Tuesday, May 28).  The deadline for submitting applications for the June meeting is Wednesday, May 29. 

 

The May meeting will include a public hearing on the adoption of the Transportation System Plan update.  The link below includes the materials for the packet, but does not include the TSP update, due to its size.  You can access the TSP update by clicking the Public Hearing Notices tab above.

 

The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.

 

Agendas for the most recent six months are available below.   There was no meeting in December.  For older documents, please contact the Planning Department.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."

 

More information on each item on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please contact the Planning Department.

 
Public Hearing Notices
 
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below.  Click here to learn more about how you can participate.
 
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.
 
More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page.

 

On Monday, May 20, the City Council will hold two public hearings on proposed Code amendments.  The first hearing on will be on an amendment that will provide some flexibility from meeting the development and improvement standards of the Code for properties on the National Register of Historic Places.  The second hearing will be on amendment to allow and establish standards for fences in the front yards of properties in the Commercial and Downtown zones.

 

On Tuesday, May 28, the Planning Commission will hold a public hearing on an application for the annexation of property at 1660 E Jefferson St.

 

On Tuesday, May 28, the Planning Commission will hod a public hearing on the proposed update to the City's Transportation System Plan, on proposed amendments to Chapter 4 of the Comprehensive Plan relative to transportation, and on legislative text amendments to the Land Use and Development Code regarding transportation requirements.

At the request of the Brown House Event Center, the Planning Commission has initiated legislative text amendments to the Land Use and Development Code to provide some flexibility in meeting the development and improvement standards for properties on the National Register of Historic Places.  There are currently three properties in Stayton on the National Register:  the Brown House at 425 N First Ave, the Deitrich Building at 195 N Third Ave, and the Gehlen-Sims Building at 187 N Second Ave.  The proposed amendments would allow the Planning Commission or other decision authority for a Site Plan Review application to approve an application that does not meet all of the development improvement standards of the Code if finds that the site design and improvements will conform to the federal Secretary of Interior's Standards for Treatment of Historic Properties, the site will provide safe ingress and egress to the public streets, and that adequate stormwater management will be provided.  A number of other housekeeping amendments are also part of the package of amendments.

Copies of various staff reports, the Planning Commission's order recommending approval, and the proposed amendments are posted below.  The City Council staff report will be posted once it is written.

 

The City Council will be holding a public hearing on May 20, prior to consideration of an ordinance to enact the amendments.

The Planning Commission has initiated legislative text amendments to the Land Use and Development Code regarding fences in the front yards of properties in the Commercial and Downtown Zones.  Currently, the Code prohibits fences in the front yards of properties in these zones.  The proposed amendments would allow fences in front yards if they meet certain standards, for height, material, design, and color.  A copy of the proposed amendments, the Planning Commission's Order recommending approval, and various staff reports are posted below.

 

The City Council will be holding a public hearing on May 20, prior to consideration of an ordinance to enact the amendments.

A Transportation System Plan (TSP) establishes a long-term vision for the future of the transportation system within the City, based on an analysis of current conditions, forecasts for future demands on the transportation system, the public's response to various alternatives proposed.  The City's current was adopted in 2004 is based on projections for growth that far exceeded what the City has experienced.

 

For the past year, the City has been working on an update -- gathering data, holding public information sessions, and analyzing alternatives.  Preparation of the updated TSP was guided by a Technical Advisory Committee made up of City staff, Marion County Public Works, Oregon Department of Transportation, and Oregon Department of Land Conservation & Development, and by a Citizen's Advisory Committee.  Three public open houses were held as the TSP was being developed.

 

The Planning Commission will be holding a public hearing on the Draft TSP on Tuesday, May 28.  As part of the adoption process there will also be updates to Chapter 4 of the City's Comprehensive Plan and proposed text amendments to the Land Use and Development Code. 

 

The links below provide the draft  TSP, the Comprehensive Plan Amendment, and the proposed Land Use Code amendments.  Also provided are the technical memoranda that were produced during the development of the TSP and the draft Order for consideration by the Planning Commission with findings regarding the TSP, Comprehensive Plan Amendments, and Code Amendments.

Robert & Kay Pendleton have submitted an application for the City to annex the property at 1660 E Jefferson St.  The 1.4 acre property is currently developed with a single family dwelling.  No additional development activity is proposed.  

 

The Planning Commission public hearing will be held on Tuesday, May 28.  The application form, a map of the area to be annexed, and the applicant's narrative statement are provided below.  Also below are the staff report and draft order for consideration by the Planning Commission.  

 

The Planning Commission will be making a recommendation to the City Council who will hold their own public hearing and making a final decision on the application.  The City Council's public hearing is likely to be scheduled for June 17.

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